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Academic writing and the grammar of words

Julie MooreClose-up of Dicionary entry in dictionary, a lexicographer for the new Oxford Learner’s Dictionary of Academic English, looks at the benefit of using dictionary skills in academic writing.

In ELT, we tend to approach grammar and vocabulary as two quite separate strands, mostly for the convenience of teaching. Of course, we all know that, in reality, they’re closely interwoven. And perhaps nowhere more so than in EAP (English for Academic Purposes), where complex constructions and the importance of appropriate vocabulary choices often make an understanding of lexicogrammar (the grammar of words) absolutely key to writing clearly and persuasively.

Consider the underlined phrases in the following three examples of student writing – are they issues of vocabulary or grammar?

  • This essay aims to exploring how children’s lifestyles can both cause and address the issue of increasing child obesity.
  • Some of these areas are located in seismic belts and encounter with the risk of strong earthquake.
  • In order to better understand the construction of a photoelectric sensor, a brief explanation to the working principle is given here.

In each case, it’s the grammatical features or typical grammatical patterns of these specific vocabulary items that have caused problems; the following verb pattern, the need for a direct object, and the dependent preposition respectively. This is tough for the learner because it means that it’s not enough to learn general grammatical principles and bolt on a list of appropriate academic vocabulary; they also need to get to grips with the grammatical characteristics of each individual word.

Of course, a lot of this comes from exposure to academic writing; students noticing recurrent patterns as they read and getting a feel for how particular words are typically used in context. But to me as a teacher, that always seems like rather a superficial piece of advice, a bit vague and with no obvious concrete steps that students can take to improve their next piece of writing. The process of learning how vocabulary is used doesn’t have to be a passive one though – students can be encouraged to be proactive when it comes to lexicogrammar.

Each of the students above could be pointed in the direction of a dictionary to see where they’ve gone wrong. Below are extracts from the Oxford Learner’s Dictionary of Academic English, which provides a wealth of information targeted specifically at how vocabulary items are used in an academic context, both in terms of meaning and grammar.

aim (verb) … 2 [I,T] to try or plan to achieve sth: … ~to do sth The project aimed to investigate Earth history by drilling the deep ocean floor.

encounter (verb) 1 ~sth to experience sth, especially sth unpleasant or difficult, while you are trying to do sth else: One problem commonly encountered by customers ordering products over the Internet is difficulty with delivery … to encounter difficulties/obstacles/opposition

explanation (noun) … 2 [C] ~(of sth) a statement or piece of writing that tells you how sth works or makes sth easier to understand: … The author provides a brief explanation of his oral history process.

By pointing out in class how this type of information is shown in the dictionary (in each case here by expressions in bold showing the pattern and then reinforced in example sentences), students can start to see how they can learn about how words work for themselves.

Dictionary skills can be incorporated into activities where students edit their own writing (as in the above examples) or it can simply provide a regular interlude when an issue over a particular word or expression crops up in class. And as an added bonus, the processes involved in looking up the word and analysing the information they find, will help this new knowledge stick.


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10 attack strategies for teaching the text in Business English

Business woman reading reportAhead of his webinar on the same topic (click on Adult > Teaching the whole text in Business English), Business English expert John Hughes shares his top tips for approaching a piece of text in Business English or ESP.

If you are teaching Business English or ESP students, then analysing a text from their place of work is an invaluable part of determining their needs. You can also turn such texts into classroom materials which will help them to read and possibly write similar texts. It’s a fundamental skill for any teacher of Business English or English for Specific Purposes.

When I first look at an authentic text, I analyse for it ten features and decide which ones are most prominent and lend themselves to classroom exploitation.

1. Visual clues

The first thing we notice about a written text is any kind of accompanying image. For example, it might have a photograph, a chart, a graph, a map or even a table of figures. This will often act as a useful point of focus for students as it helps them predict what the text will be about.

2. Shape and layout

I also look for a shape or layout to the text type. Texts with an overt shape (typically formal texts such as letters and reports) help students to recognise what kind of text it is, which helps build their schema before reading. It also allows for exercises which draw students’ attention to the conventions for layout or to how the writer organises the content.

3. Overt title

A text with an overt title is like a text with a good photograph. You can use it with students to make predictions about the content of the text. In business texts, an overt title might be title to a company report or the title to a set of instructions. In emails, a clear subject line is the equivalent to an overt title.

4. Overt openings

Some texts don’t have overt titles but they do use opening sentences or phrases that indicate what kind of text it is and its purpose. A phrase like ‘I am writing to inform you…’ suggests that we are about to read a semi-formal letter from someone we haven’t met before or don’t know very well.

5. General meaning

Before any further textual analysis, I see if the text lends itself to reading for gist so that I can set some general gist comprehension questions. This is particularly necessary if the text doesn’t contain an overt title or overt opening (see 3 and 4).

6. The writer and reader

With some texts it’s useful to ask students to identify the writer and reader. For example, in the case of a departmental report, students can say who wrote it and who received it. With less obvious texts such as an informal message from a social media site, students might need to speculate who posted the text and why.

7. Detailed information

Having analysed the text for its general purpose and meaning, I start preparing comprehension questions to help students search for and understand more detailed information within the text. This is especially true of long texts.

8. Fixed expressions

Having understood the content of the text, I can start to analyse language which students might be able to use in their own writing. Formulaic texts often make use of fixed expressions. For example, reports might include expressions such as ‘The aim of this reports is to…’, ‘Please refer to figure 8.1…’, ‘It is recommended that…’.

9. Lexical sets

Texts that are related to very specific areas of industry may not fit into a typical pattern or fixed expressions but they will usually have their own specific lexis. For example, within a text related to shipping you might come across terms such as lading, container, pallet, abatement, in bond and ship demurrage. Once you identify a lexical set, you can create vocabulary exercises to help students with them.

10. Grammar

As with lexical sets, certain texts might contain frequently-used grammar. For example, in the recommendations section of an internal company document you might see the it is +passive form structure commonly used; i.e. it is recognised, it is recommended, it is advised… Help students to discover this grammar in the text and identify its form, meaning and use.

So those are my ten strategies for attacking a text in Business English or ESP. Do you have any more to add?